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General Assembly Recommendations:
2025
Recommendation ASC-007 (adopted)
That sessions be urged to have session minutes and church registers (marriages, baptisms, deaths/burials) digitized through the Archives to ensure a preservation copy is created and maintained.
Recommendation ASC-008 (adopted as amended)
That sessions be encouraged to review their congregations’ digital files (e.g., typed minutes, photos) and apply records management standards to them as they would to physical records and frequently back them up to an external hard drive which should be stored in a secure location or to create a secure domain in Google Workplace, Microsoft Teams or similar cloud services at no cost or minimal cost, to automatically store their documents.
2023
3.1 Recommendation ASC-002 (A&P 2023, p. 54, 29)
That congregations be urged to have their session minutes and church registers (marriages, baptisms, deaths/burials) digitized and/or microfilmed through the Archives to ensure a preservation copy is created for these vital records.
3.2 Recommendation ASC-003 (A&P 2023, p.54, 29)
That congregations be urged to review their digital files (e.g., typed minutes, photos) and apply records management standards to them as they would to physical records and frequently back them up to an external hard drive or usb which should be stored in a secure location.
3.3 Recommendation ASC-004 (A&P 2023, p. 54, 29)
That congregations be urged to take part in the Web Archiving Program offered through the Archives to preserve histories, photographs, videos and other valuable material that is posted online to their websites or social media pages.
See these PCC resources:
Managing your Congregation’s Records / Retention Schedule
Digitizing and Microfilming Records
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